Residents Information 

Resident Liaison Teams will be visiting properties located on the competitive rally route which will be closed during the day. We will also visit residents who are located on approach roads, some of which may have access restrictions. 
 
About two weeks before the event, all affected residents will be provided with a Residents Handbook which will detail all the information about the event including timings and access arrangements.  

Frequently Asked Questions 

Residents News Letters  June Newsletter - Charity Donations, Resident Access and Approximate Timings - Available June 1 May Newsletter - FAQS, Resident Meet Ups  

Residents "Meet Us" for June and July  New dates have been added to the "Meet Us" Calander over the next few months to give all the residents and locals an opportunity to come and discuss all aspects of the rally.   

Coddington Church 
 
Eastnor Cricket Club 
 
Corse & Staunton Village Hall 
 
June 9 – 6:30pm – 7pm (Thursday) 
 
June 12 – 11am- 2pm tbc (Sunday) 
 
June 25 – 11am to 2 pm (Saturday) 
Cheltenham Montpellier Gardens Car Show 
 
Gorsley Village Hall 
 
Coddington Church 
 
Ledbury Town Centre 
 
Ledbury Town Centre 
July 2nd (Saturday) 
 
July 9 – 11am to 2 pm (Saturday) 
 
July 22 - 6:30pm – 7pm (Friday) 
 
July 23 – 8:30am to 4pm (Saturday) 
 
August 20 – 8:30am to 4pm (Saturday) 
 

    Hills Ford 3 Shires Stages Closed Road Rally - “Meet Us” – In Ledbury Town Centre, Saturday May 14 from 8:30 am to 4 pm. 

If you want to know more about the rally on Sunday September 18th come along to the town centre by Ledbury Market House. 
 
Whether its queries on road closures, timing, access to properties, how a rally is run, motorsport rally regulations, organisers behind the rally, marshalling, spectating etc, Cheltenham Motor Club welcomes all discussions. 
 
Any queries which need more detailed responses will be feed back to Clerk of Course, who will contact individuals personally over the next few weeks. 
 
If you never been close to a rally car, now’s your chance to have closer look or get your picture taken sat behind the wheel, as the overall winning car from the Get It Sideways Rally in April will be on display all day. 
 
Definitely a date for your diary - Saturday May 14th between 8:30am and 4 pm 😀 

Resident “Meet Us” – Saturday May 7th – Upleadon Village Hall between 11 am and 2 pm 

Residents “Meet Us” Invitation 
 
To find us use post code (for a Sat Nav) GL18 1EJ or you can also use What3Words ///loves.welfare.onlookers
 
This “Meet Us” is open to everyone on all the routes for the Hills Ford 3 Shires Stages to meet the Clerk of Course, Deputy and the Stage Commander. This gives residents the opportunity to understand more about the rally, meet the officials and discuss personal concerns. 
 
If you like to book a specific time or have a specific question, then please email us on 3shiresstages@cheltmc.com 
 
Non-residents are also welcomed to come along as well. 
 
Looking forward to seeing you there. 
 
Next “Meet Us” Ledbury Town Centre on Saturday May 14th – Rally Car included! 
 
All current information is available on the Cheltenham Motor Club Web site and don’t forget to sign up for regular rally updates below 
 
Issued by Elaine Ward – Secretary of Meeting/Asst Clerk of Course - May 4th 2022 

Residents "Meet Us" Dates - April 21st Updated 

Following completion of the Motorsport UK consultation period with the local authorities, Motorsport UK, the UK’s governing body for motorsport, have issued a permit so that Cheltenham Motor Club can now engage with residents to continue planning the Hills Ford 3 Shires Stages Rally on 18th September 2022. 
 
The Hills Ford 3 Shires Stages Closed Road Rally organising team will be holding a number of public meetings in areas that the rally route will run through up until the actual rally. 
 
At these meetings, members of the organisers will be on hand to answer specific questions and concerns and most importantly listen to you. We will also have the draft stage map and the provisional stage times and most importantly the road closure times. 
 
The meetings are open to the public, and everyone is welcome to attend during the available times. If parish councils and/or residents have specific questions or concerns, a member of the team would be happy to arrange specific times during these sessions to discuss issues in more detail, if required. 
 
Please email Cheltenham Motor Club on 3shiresstages@cheltmc.com for specific meeting times and one of the organisers will get back to you. This will normally be within 24 hours. 
 
The initial "Meet Us" meeting dates we have arranged are as follows: 
 
Upleadon Village Hall – Saturday, May 7 – 11am to 2pm 
Ledbury Town Centre Market – Saturday, May 14 – 9am onwards 
Changed venue - Bosbury Parish Hall– Thursday, June 9th – 6:30pm to 7pm 
Corse & Staunton Village Hall – Saturday, June 25th – 11am to 2pm 
 
Bromesberrow residents can contact the Bromesberrow estate office or come along to one of the other sessions. 
 
All future “Meet Us” dates will be published on this website and also on the Cheltenham Motor Club Facebook page. 
For each “Meet Us”, a number of the senior officials from the rally and Cheltenham Motor Club will be available, so please do come and introduce yourselves to: 
Clerk of Course – Neil Cross 
Event Director – Kevin Smith 
Deputy Clerk of Course HQ – Bryan Hull 
Deputy Clerk of Course Route – Pete Henness 
Secretary of Meeting/Asst. Clerk of Course – Elaine Ward 
 
Over the next few months, residents will receive more letters and additional information. 
 
We look forward to meeting you 
 
Hills Ford 3 Shires Stages Closed Road Rally – September 18, 2022 
 
Dear Resident, 
 
Welcome to May’s letter from the organisers of the Hills Ford 3 Shires Stages. The aim of these letters is to keep you updated with the progress of the event, explain how the rally is organised and who can help you on the day of the rally. 
 
Following the completion of the Motorsport UK consultation period with the local authorities, Motorsport UK, the UK’s governing body for motorsport, have issued a permit so that Cheltenham Motor Club can now engage with residents to continue planning the Hills Ford 3 Shires Stages 18th September 2022. 
 
Over the coming weeks/months the Hills Ford 3 Shires Stages organizing team will be holding a number of public meetings in areas that the rally route will run through. At the meetings members of the organising team will be on hand to answer specific questions and concerns and most importantly listen to you. We will have the draft stage map and the provisional stage times and most importantly the road closure times. 
 
The application for the “Road Closure Order” will specify that the road will be “closed” from for 12 hours, this allows for other “Orders” to be made to suspend the Road Traffic Act but we appreciate that the event may cause disruption to you, and we want to work with you to facilitate access to and from your property during the day the rally is running. 
 
To assist residents with questions we have completed a Frequently Asked Questions 
 
FAQ 
 
What is a “Rally Stage”? 
This is the section of road that is closed to the public for the competitors to compete on. At the start of the stage competitors are given their “start time” at the end of the stage they are given their “stage finish” time. At the end of the competition the time are added up and the ones with quickest time are the winners. The event will be run by experienced and licenced motorsport organisers under the rules and regulations of the sport’s governing body Motorsport UK. 
 
How do I contact the rally during the day? 
During the rally, the first point of call for all residents is the stage resident liaison officer whose details will be available in the resident’s handbook prior to the event. 
 
What time are roads closed? 
The road will be closed between 6 am and 8 pm but the rally will facilitate access at times during the day. If the stages can be cleared down and road is safe to return to public, it may be open earlier, then 8 pm time. Always check with the resident liaison officer before travelling on the road. 
Will I be able to access or leave my property? 
During road closure the rally will schedule times during the day when residents can access their properties. The rally has a dedicated safety network in place which will consist of a marshal near to residents’ properties, a radio car and a direct contact phone number to the stage resident Liaison officer to request access. Residents will be asked to travel in the direction of the rally stage during the day to ensure their safety. 
 
I am worried about damage to my property? 
Prior to the rally all the stages are risk assessed for safety by experienced rally organisers and the appropriate protection is built into the safety plan. If you have any specific concerns you would like to discuss, please contact us on 3shiresstages@cheltmc.com and one of the clerks of the course will contact you. 
 
What happens if my property is damaged? 
Cheltenham Motor Club via it’s Motorsport UK permit has public liability insurance that will cover against third party damage to residents’ properties on the route of the rally. 
 
What happens in the case of an emergency? 
The rally will engage its own emergency and medical crews (doctors, medics, paramedics etc) behind all incidents whether this is rally or resident related incident. In 2021 a resident was taken seriously ill during the rally and the rally medical team took the decision to transport the patient to hospital to limit the delay for treatment. The rally sees local residents as the main safety concern. 
 
To receive updated information residents can subscribe to the residents mailing list, by completing the request at the bottom of the Cheltenham Web page - www.cheltmc.com 
 
Over the next few months all residents are invited to forward questions or concerns to 3shiresstage@cheltmc.com email address which one of the senior officials will respond to. 
 
Alternatively, please attend one of the “Meet Us” sessions being arranged on the stages or at Ledbury market. 
 
“Meet Us” Dates 
• Upleadon Village Hall, Saturday, May 7 – 11am to 2pm 
• Ledbury Town Centre Market, Saturday, May 14 – 9 am onwards 
• Gorsley Village Hall, Saturday, May 21st - 11am to 2pm 
Coddington Church Hall, June 9th – 6:30pm to 7 pm 
• Changed Venue – Bosbury Parish Hall – Thursday June 9th – 6:30pm to 7 pm 
• Corse & Staunton Village Hall, Saturday, June 25th - 11am to 2pm 
• Bromesberrow residents can contact the Bromesberrow estate office or come along to one of the other sessions. 
Refer to Facebook and/or web site for updates on future “Meet Us” sessions 
 
Cheltenham Motor Club would like to thank all the residents in the 3 shires for your continued support. 
 
Look forward to seeing you soon. 
Issued by Events Director & Club Director on behalf of Cheltenham Motor Club, Kevin C Smith on 30th April 2022 

Frequently Asked Questions  

 
This is the section of road that is closed to the public for the competitors to compete on. At the start of the stage competitors are given their “start time” at the end of the stage they are given their “stage finish” time. At the end of the competition the time are added up and the ones with quickest time are the winners. 
 
The event will be run by experienced and licenced motorsport organisers under the rules and regulations of the sport’s governing body Motorsport UK. 
The road will be closed between 6 am and 8 pm but the rally will facilitate access at times during the day. If the stages can be cleared down and road is safe to return to public, it may be open earlier, then 8 pm time. Always check with the resident liaison officer before travelling on the road. 
Prior to the rally all the stages are risk assessed for safety by experienced rally organisers and the appropriate protection is built into the safety plan. If you have any specific concerns you would like to discuss, please contact us on 3shiresstages@cheltmc.com and one of the clerks of the course will contact you. 
 
During the rally, the first point of call for all residents is the stage resident liaison officer whose details will be available in the resident’s handbook prior to the event. 
 
During road closure the rally will schedule times during the day when residents can access their properties. 
 
The rally has a dedicated safety network in place which will consist of a marshal near to residents’ properties, a radio car and a direct contact phone number to the stage resident Liaison officer to request access. Residents will be asked to travel in the direction of the rally stage during the day to ensure their safety. 
 
The rally will engage its own emergency and medical crews (doctors, medics, paramedics etc) behind all incidents whether this is rally or resident related incident. In 2021 a resident was taken seriously ill during the rally and the rally medical team took the decision to transport the patient to hospital to limit the delay for treatment. 
 
The rally sees local residents as the main safety concern 
 
If you would like to find out more about the Hills Ford 3 Shires Stages Rally, membership of the Cheltenham Motor Club or any of our events, please complete the enquiry form below, and one of our friendly team will contact you. 
 
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