Residents Information 

Resident Liaison Teams will be visiting properties located on the competitive rally route which will be closed during the day. We will also visit residents who are located on approach roads, some of which may have access restrictions. 
 
About two weeks before the event, all affected residents will be provided with a Residents Handbook which will detail all the information about the event including timings and access arrangements.  

Frequently Asked Questions 

Residents News Letters - click here  July Newsletter- July "Meet Us", Who makes up you Stage Team and Updated Road Access times - Now Available June Newsletter - Charity Donations, Resident Access and Approximate Timings  May Newsletter - FAQS, Resident Meet Ups  

 Charity requests for 2022 are now open, please submit to 3shiresstages@cheltmc.com - May 31st Updated 

As part of the rally each year a contribution is available for local charity donations. In 2021 the following communities received a share which totalled £3,025 
• Upleadon – Contribution to village footpath upgrade - image shown 
• Berrow Charity Trustees – Community Support Fund 
• Newent Town Council – Community Support Fund 
• Corse Parish Council – Community Support Fund 
• Oxenhall Parish History – Community Support Fund 
• Wellington Heath Parish Council – Community Support Fund 
• Eldersfield Parish Council – Community Support Fund 
• Eldersfield PCC – Eldersfield Church Donation 
• Staunton Parish Council – Community Support Fund 

  "Meet Us" Sessions for June, July and August - May 29th Updated  New “Meet Us” sessions have been arranged over then next few months.   Please come along discuss the rally routes, resident access times and any other aspect of the rally you wish to raise, as we would like to meet you all.   If queries cannot be answered on the day, it will be passed to the Senior Officials to personally respond. 

Coddington Church 
 
Eastnor Cricket Club 
 
Corse & Staunton Village Hall 
June 9 – 6:30pm – 7pm (Thursday) 
 
June 12 – 11am- 2pm (Sunday) 
 
June 25 – 11am to 2 pm (Saturday) 
Cheltenham Montpellier Gardens Car Show 
 
Gorsley Village Hall 
 
Coddington Church 
 
Ledbury Town Centre 
 
Ledbury Town Centre 
July 2nd (Saturday) 
 
July 9 – 11am to 2 pm (Saturday) 
 
July 22 - 6:30pm – 7pm (Friday) 
 
July 23 – 8:30am to 4pm (Saturday) 
 
August 20 – 8:30am to 4pm (Saturday) 
If you would like to arrange a "Meet Us" event then please contact the rally at 3shiresstages@cheltmc.com 

    Hills Ford 3 Shires Stages Closed Road Rally - “Meet Us” – In Ledbury Town Centre, Saturday May 14 from 8:30 am to 4 pm. 

If you want to know more about the rally on Sunday September 18th come along to the town centre by Ledbury Market House. 
 
Whether its queries on road closures, timing, access to properties, how a rally is run, motorsport rally regulations, organisers behind the rally, marshalling, spectating etc, Cheltenham Motor Club welcomes all discussions. 
 
Any queries which need more detailed responses will be feed back to Clerk of Course, who will contact individuals personally over the next few weeks. 
 
If you never been close to a rally car, now’s your chance to have closer look or get your picture taken sat behind the wheel, as the overall winning car from the Get It Sideways Rally in April will be on display all day. 
 
Definitely a date for your diary - Saturday May 14th between 8:30am and 4 pm 😀 

 Resident “Meet Us” – Saturday May 7th – Upleadon Village Hall between 11 am and 2 pm 

Residents “Meet Us” Invitation 
 
To find us use post code (for a Sat Nav) GL18 1EJ or you can also use What3Words ///loves.welfare.onlookers
 
This “Meet Us” is open to everyone on all the routes for the Hills Ford 3 Shires Stages to meet the Clerk of Course, Deputy and the Stage Commander. This gives residents the opportunity to understand more about the rally, meet the officials and discuss personal concerns. 
 
If you like to book a specific time or have a specific question, then please email us on 3shiresstages@cheltmc.com 
 
Non-residents are also welcomed to come along as well. 
 
Looking forward to seeing you there. 
 
Next “Meet Us” Ledbury Town Centre on Saturday May 14th – Rally Car included! 
 
All current information is available on the Cheltenham Motor Club Web site and don’t forget to sign up for regular rally updates below 
 
Issued by Elaine Ward – Secretary of Meeting/Asst Clerk of Course - May 4th 2022 

Residents "Meet Us" Dates - April 21st Updated 

Following completion of the Motorsport UK consultation period with the local authorities, Motorsport UK, the UK’s governing body for motorsport, have issued a permit so that Cheltenham Motor Club can now engage with residents to continue planning the Hills Ford 3 Shires Stages Rally on 18th September 2022. 
 
The Hills Ford 3 Shires Stages Closed Road Rally organising team will be holding a number of public meetings in areas that the rally route will run through up until the actual rally. 
 
At these meetings, members of the organisers will be on hand to answer specific questions and concerns and most importantly listen to you. We will also have the draft stage map and the provisional stage times and most importantly the road closure times. 
 
The meetings are open to the public, and everyone is welcome to attend during the available times. If parish councils and/or residents have specific questions or concerns, a member of the team would be happy to arrange specific times during these sessions to discuss issues in more detail, if required. 
 
Please email Cheltenham Motor Club on 3shiresstages@cheltmc.com for specific meeting times and one of the organisers will get back to you. This will normally be within 24 hours. 
 
The initial "Meet Us" meeting dates we have arranged are as follows: 
 
Upleadon Village Hall – Saturday, May 7 – 11am to 2pm 
Ledbury Town Centre Market – Saturday, May 14 – 9am onwards 
Coddington Church– Thursday, June 9th – 6:30pm to 7pm 
Corse & Staunton Village Hall – Saturday, June 25th – 11am to 2pm 
 
Bromesberrow residents can contact the Bromesberrow estate office or come along to one of the other sessions. 
 
All future “Meet Us” dates will be published on this website and also on the Cheltenham Motor Club Facebook page. 
For each “Meet Us”, a number of the senior officials from the rally and Cheltenham Motor Club will be available, so please do come and introduce yourselves to: 
Clerk of Course – Neil Cross 
Event Director – Kevin Smith 
Deputy Clerk of Course HQ – Bryan Hull 
Deputy Clerk of Course Route – Pete Henness 
Secretary of Meeting/Asst. Clerk of Course – Elaine Ward 
 
Over the next few months, residents will receive more letters and additional information. 
 
We look forward to meeting you 

Residents News Letters 

 
Residents News July 2022 
 
Hills Ford 3 Shires Stages Closed Road Rally – September 18, 2022 
 
Dear Resident, 
Welcome to July residents letter that provides an update on who makes up your motorsport stage team and updated approximate stages residents access timings. 
 
. “Meet Us” Dates for July 
Please come along and meet Cheltenham Motor Club to discuss the rally routes, resident access times and any other aspect of the rally you wish to raise, as we would like to meet you all. If queries cannot be answered on the day, it will be passed to the Senior Officials to personally respond. 
 
Cheltenham Montpellier Gardens Car Show - July 2nd (Saturday) 
Gorsley Village Hall - July 9 – 11am to 2 pm (Saturday) 
Coddington Church - July 22 - 6:30pm – 7pm (Friday) 
Ledbury Town Centre - July 23 – 8:30am to 4pm (Saturday) 
 
Who makes up your Stage Teams? 
 
To ensure the safe and correct set up of the special stages for the competitive part of the roads, there are number of individuals who will be dedicated to your stage who are responsible for it during the entire weekend. 
 
Stage and Deputy Stage Commanders 
The event will appoint experienced motorsport personnel to run the various venues, they will be assisted by a Deputy Commander/Venue Safety Officer. These Officials will have full knowledge of the Safety Plan for their venue and will be supplied with Set Up Instructions, Safety Plans, Marshals Instructions, Radio Marshals Instructions and Venue maps. They will be responsible for implementing any necessary response to an occurrence in line with the safety plan and other documents issued. They are based at the Start Line during the rally. 
 
Stage Safety Officers 
The Stage Safety Officers are responsible for ensuring that their stages are set up correctly in accordance with the agreed final safety plans and set up diagrams. They should also be of assistance to the Event Safety Officer and Spectator Safety Officer during the running of the event. They should complete a relevant incident report form and note any relevant information should a major Incident occur. The form and information will be returned to Rally Control or Rally HQ as soon as possible after the incident has occurred. The Stage Safety Officer should travel through the stage to ensure the stage is set up correctly in accordance with the Safety Plan. The Stage Safety Officer will remain at the Stop Line for the remainder of the stage. 
 
Stage Resident Liaison Officers 
Every stage has their own dedicated Stage Resident Liaison Officer (SRLO) who is the first point of call for residents living on their stage to arrange access, and any queries during the rally. They are responsible for communication with residents and co-ordinating with the stage commanders on the stage they reside, and the event as a whole, to ensure that residents movement requirements can be accommodated safely, as soon as the schedule allows. 
The resident’s handbook will provide contact details for their SRLO and details of the events time schedule and the procedure that must be followed for the safety of residents, their guests, safety marshals and competitors. 
We hope that residents will enjoy the spectacle of the event and make a day of it with family and friends but please be assured you will not be stranded at home or maybe worse not able to return home while the event is running but your patience is requested while cars are travelling at speed. 
 
Marshals 
Marshals will fall into two categories: 
1. Marshals, including Timekeepers are responsible for a specific area or junction, this will cover both route and spectator safety. They will be positioned at known viewing areas, areas with public access and footpaths that cross the route, and they will deal with the safety of the media. They will be clearly identified by an event issued badge and will wear a hi vis jacket or tabard 
2. Radio Marshals will be allocated to a junction within the competitive route and will maintain a network allowing communication between stage personnel and the event officials. Radios will be licensed and comply with current Motorsport UK rules and will be used in accordance with the published Motorsport UK guidance. 
 
Road Closures and Access Timing Updated 
As more focused planning is taking place the access timing schedules are being refined. 
 
Just to confirm the road closure order will not be for 24 hours as previously advised, but between 7am and 6pm, with access times for residents throughout the day which can be agreed through your Stage Resident Liaison Officers. This ensures safe access to and from your property. 
 
If access is required by one of the emergency services, this will be provided without delay 
 
Updated Approximate Road Closing and Opening times 
 
SS1 Petty France - Closed 8:22 am - Opens10:41 am 
SS2 Bromesberrow - Closed 8:40 am - Opens 10:56 am 
SS3 Okle Green - Closed 9:11 am - Opens11:29 am 
SS4 Shaw Common - Closed 9:28 am - Opens11:47 am 
 
SS5 Petty France - Closed 11:16 am - Opens 13:35 pm 
SS6 Bromesberrow - Closed 11:34 am - Opens 13:50 pm 
SS7 Okle Green - Closed 12:05 pm - Opens 14:23 pm 
SS8 Shaw Common Closed 12:21 pm - Opens14:40 pm 
 
SS9 Petty France - Closed 14:11 pm - Opens 16:29 pm 
SS10 Bromesberrow Closed - 14:29 pm - Opens16:45 pm 
SS11 Okle Green - Closed 15:00 pm - Opens 17:18 pm 
SS12 Shaw Common Closed 15:17 pm - Opens 17:36 pm 
 
If you have any questions or comments, please email us on 3shiresstages@cheltmc.com 
 
Charity requests for 2022 are now open, please submit to 3shiresstages@cheltmc.com 
 
Issued by Event & Club Director on behalf of Cheltenham Motor Club, Kevin C Smith on 30th June 2022 
 
June Residents News 
 
Hills Ford 3 Shires Stages Closed Road Rally – September 18, 2022 
 
Dear Resident, 
Welcome to June residents’ letter that provides an update on 2021 charity donations, road access queries and safety cars, which ensures the routes are clear and safe before the rally stage starts. 
 
Charity Donations 
As part of the rally each year a contribution is available for local charity donations. Last year the following parishes received a share which totalled £3,025 
• Upleadon – Contribution to village footpath upgraded 
• Berrow Charity Trustees – Community Support Fund 
• Newent Town Council – Community Support Fund 
• Corse Parish Council – Community Support Fund 
• Oxenhall Parish History – Community Support Fund 
• Wellington Heath Parish Council – Community Support Fund 
• Eldersfield Parish Council – Community Support Fund 
• Eldersfield PCC – Eldersfield Church Donation 
• Staunton Parish Council – Community Support Fund 
All charity requests for 2022 are now open, please submit to 3shiresstages@cheltmc.com 
 
Road Closures and Access 
This month we will be talking more about the Road Closures which affects all residents on the route. Motorsport regulations require the rally to work with the county council highways authority. 
The road will have a closure order for 24 hours, but this does not mean you will not be able to leave or return to your home. There will be times during the day when the road is not being used for competition and through your local Resident Liaison Officer, you will be able to confirm safe access to and from your property. 
 
Once the competition is complete at the end of the day, we will endeavour to reopen the road as soon as possible, after the last competition car. 
 
If access is required by one of the emergency services, this will be provided without delay 
 
Approximate Road Closing and Opening times 
 
SS1 Petty France - Closed 7:22 am - Opens 9:41 am 
SS2 Bromesberrow - Closed 7:40 am - Opens 9:56 am 
SS3 Eldersfield - Closed 8:01 am - Opens10:16 am 
SS4 Okle Green - Closed 8:27 am - Opens 10:45 am 
SS5 Shaw Common - Closed 8:44 am - Opens11:03 am 
 
SS6 Petty France - Closed 10:16 am - Opens12:35 pm 
SS7 Bromesberrow - Closed 10:24 am - Opens 12:50 pm 
SS8 Eldersfield - Closed 10:55 am - Opens 1:10 pm 
SS9 Okle Green Closed - 11:21 am - Opens 1:29 pm 
S10 Shaw Common Closed - 12:38 am - Opens 1:56 pm 
 
SS11 Petty France - Closed 1:11 pm - Opens 3:30 pm 
SS12 Bromesberrow - Closed 1:29 pm - Opens 3:45 pm 
SS13 Eldersfield - Closed 1:50 pm - Opens 4:10 pm 
SS14 Okle Green - Closed 2:16 pm - Opens 4:34 pm 
SS15 Shaw Common Closed -2:33 pm - Opens 4:53 pm 
 
Safety Cars, what are they and what do they do? 
To ensure the safe and correct set up of the special stages for the competitive part of the roads, there are a number of cars that travel the stage in advance of the competitors. These cars are termed as Safety Cars and are crewed by licenced and experienced motor sport officials, each car has a different role to play. 
 
Road Closing Car is the first car and approximately 1 hour before the first competitive running of a stage will officially close the road for the rally and public traffic will not be able to travel on the road, without the permission and under the guidance of the event. 
Spectator Safety Car is the next car in the safety convoy 40 minutes before the first car of each running of the stage. This car’s role is to ensure that any spectator and marshals are stood in a safe location and if not asking them to relocate. They are also checking that the stage is set up in compliance with Motorsport UK regulations. 
• The next car is termed 000 car and is approximately 35 minutes before the first car and goes through the special stage before each running of the stage. This car does a further check of the competitive section of the rally and of the open public roads to warn the event of any potential hold ups due to road works or road accidents on the route. 
• Motorsport UK, the governing body for motorsport in the UK, appoint a Safety Delegate whose role is to ensure that the event does comply with the safety requirements of the governing body. They traverse the stages 30 minutes before the first car on each running of the stage. Until he is satisfied that the road is safe, sufficiently manned by registered motorsport marshals, and fully complies with the safety plan the competition cannot commence. 
• Following the Motorsport UK Safety Delegate is the 00 car who makes any adjustments requested by the Delegate, including asking any spectators that may have moved into an unsafe position. This and all the preceding cars are road cars, most likely 4x4’s that have the appropriate equipment to undertake their roles. 
• The final car in the pre-competition safety car convoy is the 0 car. The 0 car is the first car equipped with motorsport safety equipment and is rally car that travels the stages at approximately 70% of competitive speed and they are the very final check of the special stage. 
• Once the final competitor has completed the special stage a Sweeper Car enters the special stage this car ensures that all cars that entered for are accounted for and those that have stopped in a special stage and will not be continuing. 
• The very final car that will only be travelling the stages once the competition is over is the Road Opening Car and this car reopens the roads to the public, regardless of how many hours is left on the road closure and the roads will have any signage removed and disposed of by our safety marshals. 
 
If you have any questions, please email us on 3shiresstages@cheltmc.com and we will endeavour to respond within 24 hours. 
 
Issued by Event & Club Director on behalf of Cheltenham Motor Club, Kevin C Smith on 31st May 2022 
 
May Residents News  
 
Hills Ford 3 Shires Stages Closed Road Rally – September 18, 2022 
 
Dear Resident, 
 
Welcome to May’s letter from the organisers of the Hills Ford 3 Shires Stages. The aim of these letters is to keep you updated with the progress of the event, explain how the rally is organised and who can help you on the day of the rally. 
 
Following the completion of the Motorsport UK consultation period with the local authorities, Motorsport UK, the UK’s governing body for motorsport, have issued a permit so that Cheltenham Motor Club can now engage with residents to continue planning the Hills Ford 3 Shires Stages 18th September 2022. 
 
Over the coming weeks/months the Hills Ford 3 Shires Stages organizing team will be holding a number of public meetings in areas that the rally route will run through. At the meetings members of the organising team will be on hand to answer specific questions and concerns and most importantly listen to you. We will have the draft stage map and the provisional stage times and most importantly the road closure times. 
 
The application for the “Road Closure Order” will specify that the road will be “closed” from for 12 hours, this allows for other “Orders” to be made to suspend the Road Traffic Act but we appreciate that the event may cause disruption to you, and we want to work with you to facilitate access to and from your property during the day the rally is running. 
 
To assist residents with questions we have completed a Frequently Asked Questions 
 
FAQ 
 
What is a “Rally Stage”? 
This is the section of road that is closed to the public for the competitors to compete on. At the start of the stage competitors are given their “start time” at the end of the stage they are given their “stage finish” time. At the end of the competition the time are added up and the ones with quickest time are the winners. The event will be run by experienced and licenced motorsport organisers under the rules and regulations of the sport’s governing body Motorsport UK. 
 
How do I contact the rally during the day? 
During the rally, the first point of call for all residents is the stage resident liaison officer whose details will be available in the resident’s handbook prior to the event. 
 
What time are roads closed? 
The road will be closed between 6 am and 8 pm but the rally will facilitate access at times during the day. If the stages can be cleared down and road is safe to return to public, it may be open earlier, then 8 pm time. Always check with the resident liaison officer before travelling on the road. 
Will I be able to access or leave my property? 
During road closure the rally will schedule times during the day when residents can access their properties. The rally has a dedicated safety network in place which will consist of a marshal near to residents’ properties, a radio car and a direct contact phone number to the stage resident Liaison officer to request access. Residents will be asked to travel in the direction of the rally stage during the day to ensure their safety. 
 
I am worried about damage to my property? 
Prior to the rally all the stages are risk assessed for safety by experienced rally organisers and the appropriate protection is built into the safety plan. If you have any specific concerns you would like to discuss, please contact us on 3shiresstages@cheltmc.com and one of the clerks of the course will contact you. 
 
What happens if my property is damaged? 
Cheltenham Motor Club via it’s Motorsport UK permit has public liability insurance that will cover against third party damage to residents’ properties on the route of the rally. 
 
What happens in the case of an emergency? 
The rally will engage its own emergency and medical crews (doctors, medics, paramedics etc) behind all incidents whether this is rally or resident related incident. In 2021 a resident was taken seriously ill during the rally and the rally medical team took the decision to transport the patient to hospital to limit the delay for treatment. The rally sees local residents as the main safety concern. 
 
To receive updated information residents can subscribe to the residents mailing list, by completing the request at the bottom of the Cheltenham Web page - www.cheltmc.com 
 
Over the next few months all residents are invited to forward questions or concerns to 3shiresstage@cheltmc.com email address which one of the senior officials will respond to. 
 
Alternatively, please attend one of the “Meet Us” sessions being arranged on the stages or at Ledbury market. 
 
“Meet Us” Dates 
• Upleadon Village Hall, Saturday, May 7 – 11am to 2pm 
• Ledbury Town Centre Market, Saturday, May 14 – 9 am onwards 
• Gorsley Village Hall, Saturday, May 21st - 11am to 2pm 
Coddington Church Hall, June 9th – 6:30pm to 7 pm 
• Changed Venue – Bosbury Parish Hall – Thursday June 9th – 6:30pm to 7 pm 
• Corse & Staunton Village Hall, Saturday, June 25th - 11am to 2pm 
• Bromesberrow residents can contact the Bromesberrow estate office or come along to one of the other sessions. 
Refer to Facebook and/or web site for updates on future “Meet Us” sessions 
 
Cheltenham Motor Club would like to thank all the residents in the 3 shires for your continued support. 
 
Look forward to seeing you soon. 
Issued by Events Director & Club Director on behalf of Cheltenham Motor Club, Kevin C Smith on 30th April 2022 

Frequently Asked Questions  

 
This is the section of road that is closed to the public for the competitors to compete on. At the start of the stage competitors are given their “start time” at the end of the stage they are given their “stage finish” time. At the end of the competition the time are added up and the ones with quickest time are the winners. 
 
The event will be run by experienced and licenced motorsport organisers under the rules and regulations of the sport’s governing body Motorsport UK. 
The road will be closed between 6 am and 8 pm but the rally will facilitate access at times during the day. If the stages can be cleared down and road is safe to return to public, it may be open earlier, then 8 pm time. Always check with the resident liaison officer before travelling on the road. 
Prior to the rally all the stages are risk assessed for safety by experienced rally organisers and the appropriate protection is built into the safety plan. If you have any specific concerns you would like to discuss, please contact us on 3shiresstages@cheltmc.com and one of the clerks of the course will contact you. 
 
During the rally, the first point of call for all residents is the stage resident liaison officer whose details will be available in the resident’s handbook prior to the event. 
 
During road closure the rally will schedule times during the day when residents can access their properties. 
 
The rally has a dedicated safety network in place which will consist of a marshal near to residents’ properties, a radio car and a direct contact phone number to the stage resident Liaison officer to request access. Residents will be asked to travel in the direction of the rally stage during the day to ensure their safety. 
 
The rally will engage its own emergency and medical crews (doctors, medics, paramedics etc) behind all incidents whether this is rally or resident related incident. In 2021 a resident was taken seriously ill during the rally and the rally medical team took the decision to transport the patient to hospital to limit the delay for treatment. 
 
The rally sees local residents as the main safety concern 
 
If you would like to find out more about the Hills Ford 3 Shires Stages Rally, membership of the Cheltenham Motor Club or any of our events, please complete the enquiry form below, and one of our friendly team will contact you. 
 
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